For marketing agencies
Know what each client account takes.
Keep strategy, production, account meetings, and reporting time together. Give account leads a clearer picture before the next client review.
Example invoice
Campaign launch
| Work | Time | Amount |
|---|---|---|
| Account planning | 45m | $90 |
| Campaign production | 2h 30m | $300 |
| Reporting review | 1h | $120 |
4h 15m of work
Billed at $120 per hour
$510
An invoice with the time and work details behind the total.
Day-to-day challenges
The time that is easy to miss
Campaign work is spread across strategy, creative, and account teams.
Client requests add up between planned production blocks.
Account leads need to check hours before approving the monthly bill.
From campaign planning to billing
How SOWLedger fits your work
Track the work across a campaign without losing the meetings and follow-up around it.
- 01
Plan
Schedule campaign work, production sessions, and client meetings.
- 02
Track
Track creative work, account management, and campaign analysis as they happen.
- 03
Log
Log reporting, client messages, and follow-up that happened off the timer.
- 04
Review
Compare planned campaign hours with actual time and billable work.
- 05
Approve
Approve the team's time for invoicing, then let the client review the issued invoice.
- 06
Integrate
Export account records or use the API to feed your agency's reporting tools.
Time and invoice details
A record you can refer back to
Keep the hours and work descriptions together for billing, client questions, and your own records.
- Campaign hours organized by project
- Time spent on production, coordination, and reporting
- A record of reviewed work and client approval
- Exports for account reporting and finance
Answers for your workflow
Frequently asked questions
Can we review work covered by a retainer?
You can compare project time with your planned hours and budget. Recurring retainer billing is not automated; keep the retainer agreement and billing schedule in your existing process.
What can clients see?
Clients can review their project summaries, issued invoices, and linked work through the portal. They do not get access to team timers, calendar planning, or workspace settings. Check shared descriptions before inviting them.
Can we use the records in another system?
Yes. Export CSV or JSON, or build a connection using workspace API keys and webhooks on a supported plan.